Formatting Text Fields: Advanced Version

Use this version of the text field formatting instructions only if you are an experienced user of PonyBytes and want points (if you're not, use these directions instead). When the site accepts your photo, it stores it with two text fields: the Title field, and the Description field. Both of these fields need to be completed to enter shows and have your results and points tabulated correctly, just like when you complete leg tags for live shows.The good news is, unlike a live show where you have to keep packing and unpacking horses, and tagging and untagging them with different info, you only have to do it once for each photo and then you're good for every show you enter thereafter.

Watch the Video

You can either watch this quick two-minute video from Julia, or you can read the text directions below.

Edit the Title Field

In your MyGallery area, click the small link labeled "Edit" underneath a thumbnail image to launch the Edit Photo form.


Location of "Edit" photo link.

Put your horse's name in the Title field and change it only if the Show Hosts instructs you to do so. Since this is the only text visible when a person is looking at the whole class-ful of horses, the host may want something that helps her steward the show, such as breed and gender for halter, or the event for performance.

Alter the Form Description Field Text

When you uploaded your photo, you might have noticed that the Description field had the following form text already in it.


Form language in the Description field.

To format an entry for points, you will alter the form text. First, add ID*###| right before NAME. Then add EVENT*Event| right before OTHER*|.


Alter the template Description field text.

You MUST include the tags for all four elements (ID, NAME, EVENT and OTHER) with your photo or your horse will not appear in results. In other words, you cannot put in ID* but not EVENT*, or vice-versa. If you do not have time to do them, follow the "simple" text formatting directions instead.

Edit the Form Description Field Text

Now that you have altered the form description field text for points, you will now edit ###, HorseName, Event, and the stuff after OTHER* to suit your horse. Do not add an extra space after the * characters, use "and" instead of "&" and apostrophes instead of quotes.


Editable parts of the altered form Description text.

ID Info. The horse's ID is a unique three-digit number assigned by you for every horse. The ID will be used by the site to add up points, in combination with "EVENT" info. For example, if you win first place (worth five points) with your horse Sparky in a "Western" performance event, and win first place again (another five points) with Sparky in in a "Western" performance event in a different show, the database will know from the ID number that a single horse, Sparky, has earned a total of ten points in Western performance for the year.

  • You should start with 001, and then assign each new horse a new number, with 002 being the next number used. Do not recycle numbers.
  • You can keep track of your ID numbers using the "Item Nos." report in the Reports area. The "Item Nos." report will by default list all of your "MyGallery" photos in reverse numerical order, so the last number you used will always be at the top.
  • It must be three digits. If the ID is 99, then it should be written as 099 in your Description field. If the ID is 9, it should be written as 009.
  • If you have two different photos saved to your MyGallery area that you may use for your horse Sparky for Western Trail, then use the same ID number and event information (see below) for both.
  • If you have a "Breed" halter photo for Sparky, and a "Western Trail" photo for Sparky, use the same ID but different event info (see below).

Event Info. The information that goes in the area behind the "EVENT*" tag should be assigned by the show host using the list below.

If your Class Type is... Insert after EVENT* the following...
Breed Halter Breed
Collectibility Collectibility
Workmanship Workmanship
Western Performance Western
English Performance English
Other Performance Other
Anything Else Misc

Other Info. The area labeled "OTHER*" is where you're going to put any other information that you need for your entry, such as breed and gender, collectibility info such as maker, mold and run number, the horse's color for workmanship, or documentation for performance.

Documentation. You can paste links to documentation photos or webpages in the area after "OTHER*" in the Description field and it will work as an active, live link to your documentation.

  • There is one important exception: you must be careful not to use links with ampersands.
  • SmugMug and Google docs do not use ampersands in links so those are good choices for storing documentation photos. Just paste the link to your documentation photo into the Description field of your horse's photo, somewhere after OTHER*.
  • You can also use PonyBytes for documentation photos, but you must link directly to the photo and it will add the photo to your MyGallery report, which is less than ideal. if you decide to use PonyBytes, here is what you should do:
    • Upload the documentation photo to PonyBytes
    • Go to the photo's page on PonyBytes
    • Click the image to open the larger version.
    • Right click on the image and select “Copy image address” or “Copy image location” depending on your browser
    • Paste that address that you just copied somewhere after OTHER* in the Description field of your horse's photo.
    • Do not put a line break between your OTHER* information and your link. Click here for example.

Saving Your Edits.After you have made your edits, click the "Edit Picture" button in the lower part of the "Edit Picture" page. You can edit your entries up until entries close. After that, there can be no changes.

Some Examples

Here's an example of a Description field that I edited for my mare, Oilily, who will be entered in a Breed halter class. I've underlined in green the specific edits I made just for her.


Example of Advanced Description field formatting with specific horse information in it.

A "live" example of a Description field that has been properly edited for a "Breed" halter class is here.

Review Your MyGallery Report

You can see how all your MyGallery photo Description fields are formatted, and how they will look in the results, by clicking Reports in the topmost menu of this Help page, and selecting the MY GALLERY menu item. Do not skip this step!


MyGallery Report shows your formatting and if it is correct.